All exhibitors must complete a Risk Assessment that covers their activities during the Open Days.
Risk Assessments do not just relate to the building of the stands. It also needs to cover the activities of ALL exhibitors staff while they are onsite, whether this is lifting boxes during Build-up or a Product Demonstration during the Open Days. The Risk Assessment must be suitable and sufficient and needs to identify all significant risks to your own staff, other exhibitors, visitors etc that may arise from your activities.
Significant risks are those which are reasonably foreseeable in terms of probability and severe enough in outcome to warrant consideration, i.e. they are more than trivial.
The Risk Assessment is the most effective way of documenting, assessing, and controlling risks and under Health & Safety legislation is an absolute legal requirement.
Completing a Risk Assessment does not mean that you are guaranteeing that there will not be any accidents on your stand. It means you have simply taken the time to think through your actions in advance and on an on-going basis. By filling out a Risk Assessment you will be able to reduce the risks of an accident happening or the severity of the accident if it does. If you were unfortunate enough to have an accident on the stand, you may need to prove that you took all reasonable steps to prevent it happening; a risk assessment would be part of this proof. Without it you could be found liable (both personally and corporately).
Click here to find a risk assessment template or for further assistance contact your own company’s Health & Safety Officer. Exhibitors must be able to provide a copy of their Risk Assessment any time it is requested by the Organiser, both pre event and onsite. If it is considered that unsafe practices are being undertaken, they have the authority to close down the stand.
We are happy to provide help and advice on completing a Risk Assessment, please contact
ops.ihm@montgomerygroup.com.
We do not approve your Risk Assessments but require copies in order to add them to the show Health & Safety file. This file will be made available for inspection by the venue, the HSE or the Local Authority should they request to see it.
A copy must also be available on the stand for presentation to any of the above if requested. If it is considered that unsafe practices are being undertaken, they have the authority to close down the stand.
Stand Building Risk Assessments
These must not be confused with the Exhibitor Risk Assessment and relate solely to the building of the stands, whether you are a Space Only, a Shell Scheme or an Organiser Build Package. As an exhibitor if you appoint a contractor to build your stand, they will complete the Stand Building Risk Assessment when they submit Stand Plans and a Method Statement. If you are building the stand yourself, you will need to complete the Stand Building Risk Assessment and submit Stand Plans and a Method Statement. Shell Scheme Stands and Organiser Build Packages are the responsibility of the contractors appointed by the Organisers.
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